LCCC Purchasing Department
The Purchasing Department includes the Purchasing Office, Distributions/Mailroom and Warehouse/Receiving. The Purchasing Office is the contact for all vendors and sales representatives or organizations, and is responsible for the dissemination of information about products and services to the campus community. When appropriate, Purchasing establishes contact between sales representatives and college departments. Communications pertaining to prices, terms, conditions, and delivery of prospective purchases or current purchase orders are handled by the Purchasing Office; all other contacts are considered informal unless specifically authorized by the Director of Purchasing.
The Purchasing Office also coordinates Prevailing Wage for all construction projects on campus property.
Please contact us at firstname.lastname@example.org with the following information, to be entered into our Prospective Vendor file:
PLEASE NOTE: Submission of your information ensures that your company is registered with the College. It does not guarantee that you will be contacted for all purchases needing a quotation or bid.
The campus business hours are Monday through Friday, 8:30 AM to 4:30 PM. The Purchasing Office welcomes visitors; appointments are encouraged to assure availability of the Director. Contact us by phone (440-366-4048), by fax (440-366-4648), by US mail (Purchasing Office, Lorain County Community College, 1005 North Abbe Road, Elyria, OH 44035-1691), or email (email@example.com).
Responsibility and Authority for Procurement
The Purchasing Office is authorized to procure supplies, equipment, services and construction necessary for all areas of the college, except items for resale in the Bookstore, and books and periodicals for the Library. All purchases:
Are made on a purchase order. The College will not be responsible for any other commitments or orders made in any other way.
Are administered by the Purchasing Department in a consistent and fair manner.
Are in conformance with all college policies
, and applicable State and Federal laws.
Follow sound business practice.
No individual college employee has the authority to obligate the college funds for procurement without official approval of the Purchasing Department. Any transaction without such approval is considered a personal obligation of the individual and not payable with college funds.
The College does not purchase samples or catalog information, nor pay to return any samples received.
Sealed Bid - All purchases of equipment, supplies, contract services and repairs to facilities, books and periodicals, and goods for resale, with a unit cost over $50,000, must be formally competitively bid and legally advertised for three consecutive weeks in a newspaper of general circulation within Lorain County. All construction and works of improvement to facilities of an aggregate cost over $200,000 are formally bid also. Sealed bids are always handled by Purchasing.
Formal Bid- All purchases of supplies, equipment, contract services, repairs to facilities, books and periodicals and goods for resale, with a unit cost over $25,000, but less than $50,000, must be formally competitively bid with a minimum of three written proposals. Formal Bids are usually handled by Purchasing, but may be done by a campus department other than Purchasing; requests for formal bids not originating from Purchasing are subject to final review and approval by the Purchasing department.
Informal Quotation- Equipment purchases with a unit cost less than $25,000, do not require competitive quotations. However, the college reserves the right to obtain competitive quotations for all purchases with a unit cost less than $25,000, when it is in the best interest of the college. All purchases of construction for modifications and works of improvement, costing less than $200,000, are procured by informal competitive price quotations.
The successful vendor is determined to be the 'most responsive and responsible'; typical criteria include:
Lowest delivered cost
Meeting or exceeding specifications, or the Quality required, as determined by the College
Past service record or performance on previous college contracts
Delivery date, if crucial to project success
Financial condition of the vendor
Vendor capability, or the facilities and personnel to execute the contract properly
When all responsible bidder criteria are equal, the college gives preference to businesses in Lorain County and/or the State of Ohio.
Bank and Credit Reference Information
Lorain County Community College is located at 1005 North Abbe Road, Elyria OH 44035. The Warehouse/Receiving area is located in the east side of the Mechanical Services Building. Click here for campus map. Delivery hours are Monday through Friday, 8:30 AM to 4:30 PM; the phone number is (440-366-7497). NOTE: Receiving accepts only material for the official business of the College or its auxiliary enterprises. The Purchase Order number is to be included in the 'ship to' information, and/or the name of the Auxiliary enterprise is to be visible. Include the Department name, if possible.
Invoices are paid by the Accounts Payable Department. Any questions about outstanding invoices should be directed to Accounts Payable (440-366-7691).