Student Senate By-Laws
The purpose of the Student Government Association is to represent the Student Body in all matters pertaining to and including the Student Body. The Student Government Association will provide such opportunities for students to participate and voice themselves in their social, cultural, and academic education.
All Student Senators shall:
- Strive for the ideals established in the Preamble and Purpose of the Student Government Association Constitution.
- Agree to foster a sense of goodwill and fellowship with the Student Body.
- Follow the Student Government Association Bylaws.
- Work on selecting goals for the upcoming year prior to the start of the fall semester.
- Accept all the obligations and responsibilities of being a Student Body representative.
- Maintain a minimum of ten (10) service/office hours per week, not to be completed in one (1) business day, during the Student Senator's term in office.
- Attend all Student Senate functions, unless prior notice is given in writing.
- Represent the students at functions where official student representation is deemed advisable.
- Attend all regularly scheduled Student Senate meetings.
- Notify the Student Life Office in the event of an absence from the Student Senate during meeting or service/office hours.
- Act as liaison between the Student Body, faculty and the college administration.
- Represent the Student Body on all issues.
- Vote on all matters pertaining to the Student Body.
- Represent Student Senate committees as assigned by the Student Senate President.
- Exercise all additional rights necessary or required to serve the best interests of the college and the Student Body.
- Be a part of the Document Evaluation Team, ensuring the Constitution, Bylaws, and other Legislation do not conflict.
- Be aware of the ideas and opinions of the Student Senate and the Student Body.
- Encourage student involvement campus-wide.
- Promote integration, coordination, and cooperation between all clubs/organizations on campus.
- Maintain an unbiased attitude toward all clubs/organizations and individuals.
- Maintain complete confidentiality of all clubs/organizations information.
- Maintain complete confidentiality of all internal Student Senate matters.
- Aid in the selection of the student awards.
- Reserve the right to revise a subsidy made to a student club/organization.
- Evaluate the clubs/organizations to establish a ranking for "Club of the Year" distinction.
- Maintain professional relationships with the Student Body, staff, faculty, administration and community.
- Follow the instruction of the Advisor as well as the rules listed in the Campus and Student Codes of Conduct.
- Maintain close contact with club/organization representatives.
- Submit Student Senate agenda topics to the Executive Secretary within an agreed upon time frame prior to the meeting.
Office of the President
The main duty of the President is to oversee all functions in accordance with the Student Government Association Constitution and governing Bylaws.
The President shall:
- Follow the Constitution and Bylaws of the Student Government Association.
- Exercise the legislative, executive and all additional rights necessary or required to serve the best interests of the Student Body and the College.
- Oversee and delegate as deemed necessary and appropriate such duties to carry out the functions and day-to-day business of the Student Senate.
- Represent the students at functions where the President is specifically requested. If the President is unable to be the official student representation, the President will appoint another Student Senator.
- Appoint students to committees from the membership of the Student Senate, Student Life and Student Body based upon the recommendations of the Student Senate.
- Call to order, preside and maintain order over regular and special Student Senate meetings as the chair.
- Call special Student Senate meetings in no less than twenty-four (24) hours advanced notice.
- Call special meetings upon request when majority of the present total membership of the Student Senate with no less than twenty-four (24) hours advanced notice.
- Form and dissolve committees with the consent of 2/3 vote of the Student Senate.
- Be responsible for the cancellation of Student Senate meetings and informing the public of the cancellation.
- Give a speech at Spring Commencement.
- Serve as the spokespersons for the Student Body with assistance from the Vice President.
- Maintain professional relationships with other student governments and schools with the assistance with the Vice President.
- Will attend Operations Council meetings.
- Will attend other campus and Student Senate meetings as necessary.
- Have oversight and input of the agendas and orders of business prior to every Student Senate meeting.
- Serves as a non-voting member of all Student Senate committees and sub-committees that they may not preside over. However, serve as a voting member on those committees to which they are appointed.
- Only vote in the event of a tie-breaker.
- Have oversight in establishing a plan of action to accomplish at least two of the Student Senate goals. Group goals will be established during one of the pre-semester training sessions and will be reevaluated at the prior to the first Student Senate general meeting each semester. Plans of action will be presented at the first Student Senate general meeting. The plan of action shall include specific objectives and specific dates of deadline.
Office of the Vice President
The main duty of the Vice President is to perform the duties of the President in his/her absence and to assist in the focus of the Student Senate towards its goals. The purpose of the Student Senate is to represent the Student Body in all matters pertaining to and including the Student Body. The Student Senate will provide such opportunities for students to participate and voice themselves in their social, cultural, and academic education.
The Vice President shall:
- Follow the Constitution and Bylaws of the Student Government Association.
- Assist in the exercising of the legislative and executive rights of the Student Body.
- Assume all regular powers and perform all duties in the absence of the President.
- Assume Presidency and title of "Interim President" in case of the Presidential Office becoming vacant until the next regularly scheduled election of the Student Senate.
- Oversee the process of replacing the Vice President position if vacancy occurs.
- Assist the President in any way that the President deems necessary.
- Assist in overseeing the work and representation of the Student Senate.
- Oversee the completion of Student Senate office hours and submit to an Advisor or their designee a semester performance report.
- Acquire collection of information for the development of reports with the assistance of the Executive Secretary.
Office of the Executive Secretary
The main duty of the Executive Secretary is to serve as office manager of the Student Senate.
The Executive Secretary shall:
- Follow the Constitution and Bylaws of the Student Government Association.
- Be responsible for the recording of minutes, records, proceedings, letters, memos, proclamations, petitions, and other Student Senate related documents.
- Be responsible for the distribution of records, minutes, and other related documents.
- Distribute copies of the minutes to the Student Senate, Director of Health, Physical Education, Recreation and Student Life, Student Life Program Coordinator, Student Life Administrative Assistant, and clubs/organizations in attendance.
- Have copies of the minutes available for the Student Body.
- Maintain general and complete Student Senate files, accessible to members of the Student Senate.
- Establish an agenda for each meeting of the Student Senate.
- Maintain inventory of all equipment, supplies, and related administrative items for the Student Senate.
- Not be required to perform secretarial services for individual Student Senators.
- Assist in the creation of a Student Senate Yearbook to be presented at induction ceremony to the incoming Student Senate.
Office of the Financial Secretary
The main duty of the Financial Secretary is to ensure the effective handling of all financial matters of the Student Senate.
The Financial Secretary shall:
- Follow the Constitution and Bylaws of the Student Government Association.
- Advise the Student Senate and the Student Body of financial matters at Student Senate meetings.
- Retain and present a monthly balance sheet consisting of all Student Senate accounts to the Student Senate and Student Body for review at Student Senate meetings.
- Track transactions involving Student Senate accounts.
- Present to the Student Senate and the Student Life office any discrepancies in Student Senate account balances.
- Maintain copies of receipts, deposits, miscellaneous expenses and assist in requesting reimbursements.
- Store records in a locked file cabinet in the Student Senate office.
- Be knowledgeable about previous and current regulations regarding the Club Chartering and Incentive programs.
- Submit for consideration to the Student Senate President or Vice President Tier Fund and Subsidy requests. The primary guidelines will be as stated in the current Club Incentive packet.
- Keep Tier Fund and Subsidy request balances for each chartered club.
- Maintain and tabulate cubicle and event hours.
Office of the Event Coordinator
The main duties of the Event Coordinator are to supervise the Student Senate elections and Student Senate events.
The Event Coordinator shall:
- Follow the Constitution and Bylaws of the Student Government Association.
- Act as a liaison between the Student Body and the college community regarding special projects.
- Coordinate and supervise campus-wide events that are sponsored or co-sponsored by the Student Senate.
- Oversee and act as the Student Senate liaison to Program Board.
- Conduct and coordinate the Student Senate elections for the Student Body in accordance with the Constitution.
- Make known to the candidates all rules, regulations, and important dates pertaining to the Student Senate elections.
- Preside over the orientation of the incoming Student Senate at the Induction Ceremony.
- Chair the election and induction process according to the current Election/Induction Bylaws.
- Assist in the development and distribution of surveys and other data collection tools for the improvement of Student Senate.
- Upon the collection of surveys and other data, submit a written report to the Student Senate and render an opinion based upon the evidence gathered.
- Be responsible for the publicity of the Student Senate activities.
- Assist in the creation of a Student Senate Yearbook to be presented at induction ceremony to the incoming Student Senate.
Office of the University Partnership Representative
The main duty is to represent the interests and concerns of the Student Body in all schools, centers or other partnership opportunities through Lorain County Community College.
The University Partnership Representative shall:
- Follow the Constitution and By-laws of the Student Government Association.
- Responsible for bringing the opinions, concerns, issues and suggestions of the students in partnership arrangements to the LCCC Student Senate and the Lorain County Community College administration.
- Responsible for attending any relevant partnership committee meetings, events or gatherings and reporting information at LCCC Student Senate meetings.
- Act as a student liaison on behalf of the Student Body between Lorain County Community College and its partners.
- Perform additional duties as assigned by the LCCC Student Senate President.
- Suggest revisions to job specifications as needed.
- Promote involvement of the LCCC Student Body in partnership opportunities in activities in conjunction with Student Life, its clubs and organizations.
- Promote collaboration between LCCC Student Life, Clubs and Organizations with partners.
- Work to promote the academic and cultural programs of partners to the LCCC Student Body.