Policies Which May Affect Your Certification

Policies which may affect your certification

To properly process a certification request, all previous college transcripts and/or military records must be evaluated for appropriate transfer credit prior to certification of benefits, even if the coursework does not apply to the current curriculum.

In most cases, one to three physical education credits will be awarded for the DD-214. Therefore, additional physical education elective credits over the requirement of the chosen curriculum cannot be certified.

The Department of Veterans Affairs requires that coursework must be credited towards the associate of arts or associate of science degrees, approved applied degrees (A.A.B and A.A.S) and one-year technical certificates. If educational goals are unclear, the student should consider declaring the associate of arts degree.

The student must report any schedule changes and supply a copy of the new schedule to the LCCC veterans’ certifying official. The Department of Veterans Affairs requires that coursework is applicable to the chosen degree or certificate. Courses that are not applicable to the chosen degree or certificate cannot be certified. The student will receive either a written notice or a telephone call when a course(s) cannot be certified. It is the student’s responsibility to respond to the notice. Please allow enough time to process a schedule adjustment (drop/add), if necessary.

Change of degree or certificate program

A change of degree or certificate program is permitted but must be accompanied by a Change of Program/Place of Training VA form 22-1995 or 22-5495 (available in the Enrollment, Financial and Career Services division). The form is available online at www.gibill.va.gov. Simply key in VA Form 22-1995 in the search box to find the online form. Any dependent of a veteran receiving Chapter 35 benefits the use the Change of Program/Place of Training VA Form 22-5495. Forward the completed 22-1995 or 22-5495 as an attachment to veterans@lorainccc.edu. VA Forms are also available in the forms library in the Enrollment, Financial and Career Service lobby. It is their decision to approve or disapprove the proposed change.

Class attendance

Failure to attend a class without processing an official withdrawal will result in the Veterans Administration readjusting the student’s training time and monthly benefit.

The class instructor will report the commencement of student class attendance after the census date of the class session. In a distance education context, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate academic attendance by the student. The class instructor must demonstrate that a student participated in class or was otherwise engaged in an academically related activity, such as by contributing to an online discussion or initiating contact with a faculty member to ask a course-related question. The class instructor determines what constitutes commencement of attendance and will record the policy in the class syllabus.

If a student enrolls in a class and is reported as not attending by the class instructor, the student will be automatically dropped from the class. Although the class will not appear on the student’s official transcript, the student may be responsible for all tuition and fees associated with the class. VA will collect the debt owed from the student when a punitive grade is reported resulting from a student’s lack of attendance.

Repeating Courses

Department of Veterans Affairs regulations prohibit repeating a course in which a passing grade (a D grade or higher) was earned. However, if a C grade or better is necessary to progress to the next level (i.e. nursing clinicals), the repeated course can be certified.

Monthly Monetary Award

It is the responsibility of the Department of Veterans Affairs to determine eligibility and monthly monetary award. This is not determined by the Lorain County Community College veterans’ certifying official. Students who have tuition assistance through Ohio National Guard must take a letter of eligibility from their unit commander to the financial services office every term. Any questions regarding eligibility or education benefits should be directed to the Department of Veterans Affairs at (888) 442-4551 or (800) 827-1000.

Important: VA students are paid on a monthly basis based on current hours enrolled. Students need to be aware that taking courses in subterms (eight-weeks, five-weeks) may affect full-time status. It is the student’s responsibility to check this with the Department of Veterans Affairs.

The student is responsible for reporting to the Department of Veterans Affairs the number of credits he or she is enrolled in at the end of each month. Chapter 33 (Post-9/11) and Chapter 35 (dependents/spouse) are excluded from verifying monthly enrollment. Reporting can be completed by phone at (877) 823-2378 or via the website at https://www.gibill.va.gov/wave/index.do.  

Student Policies and Standards of Progress

The Lorain County Community College Catalog policies and regulations apply to all students, including veterans. Department of Veterans Affairs’ rules are additional rules which apply to veterans only. Counselors and academic advisors are available to answer any questions.

To continue receiving Department of Veterans Affairs benefits, grades must be maintained as indicated in the Veterans’ Standards of Progress.

Veterans Called to Active Duty

LCCC recognizes that veteran students may have unique challenges if they are still serving on an active or reserve basis. Veterans who are enrolled in the current semester who get called to active duty can petition for an administrative withdrawal with 100 percent tuition refund by providing the appropriate documentation to the dean of the Enrollment, Financial and Career Services division. Veteran students who get called to active duty near the end of the semester might consider pursuing an incomplete with their faculty member and finish the course through a time line established by both the student and the instructor.


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