Lorain County Community College offered its first classes on semesters in Fall 1998. Below are examples of some of the documents used by LCCC during our Semester Conversion. As you review the documents, keep in mind that these documents are 11 years old. Many procedural changes, additional information requirements by OBR and HLC, and technology enhancements have occurred over the years. However, you may find that these documents may give you a starting point and some helpful ideas.
The Flexible Semester Scheduling document contains start and end dates for 15, 10, 8 and 5 week classes for the 1998-99 Fall, Spring, and Summer Semesters.
The Semester Scheduling Grid lists days and blocks of time for scheduling 2, 3, 4 and 5 credit hour classes 1 to 5 days per week for each term/subterm. On semesters, a full-time student will need to register for more classes to maintain full-time status. Using this grid assured that times for classes would not overlap and that students would not be blocked from taking the number of classes they needed.
The Semester Conversion Form was completed by faculty for each course converted from the quarter to semester system. This form was used to present the semester course to Curriculum Council for approval. In order to size the course correctly, this form was accompanied by the traditional form for Curriculum Council that provided the quarter course information. The Semester Conversion Form not only provided the information relating to course content and outcomes used for sizing the course, but also contained required information to enter the course into LCCC’s Master Course system, catalog information, General Education and Transfer Module information.
Eight academic divisions had to present their courses to Curriculum Council. Approximately 1,000 quarter courses were converted to 650 semester courses. The Curriculum Council Timeline gives a general idea of the number of meetings required.
A Master Course Conversion List was developed for each division listing their current quarter courses. The list was used by faculty to suggest new course titles, course numbers, significant changes to courses, and combined courses.
The Faculty Position Statement depicts the modifications made to the Policies and Procedures Manual relating to faculty compensation issues. When updates were made to the Policies and Procedures, a neutral conversion was maintained.
TheSemester Conversion Table lists quarter-to-semester conversions from 1 to 200 credit hours.
The Semester Course Planning Guide helped students to plan their schedules for the first year on semesters. Each course indicated the availability of classes with Xs that represented day, evening and weekend offerings for the first year on semesters. The legend at the top enabled students to identify additional information about the course such as: course offered every other year, course offered for an 8 week term, etc.
A Semester Course Equivalencies Guide provided students, in table form, a way to compare quarter courses to their new semester course equivalents – and vice versa. Attached is a page taken from the guide.
A Semester Conversion Guide (1997-1999) was published to assist students as they made the transition from the quarter system to the semester system. This guide was distributed to students 15 months before semesters began at LCCC and served as a catalog for students to prepare for semesters. The Guide included general semester information, the Semester Course Equivalencies, Academic Calendar from Fall 1997 through Summer 2000, Curriculum Guides, Course Descriptions, and Course Planning Guide. The picture on the Guide was our mascot, Chip the Chipmunk. Chip’s picture was on every communication, button, t-shirt, banners, bookmarks, table dressings, etc. This animated figure brought attention to the switch to semesters and was very effective.
The Issues and Items Possibly Affected by Conversion to Semesters is a compilation of the results of brainstorming sessions conducted. The list includes all items and areas of concern which should be reviewed in relationship to the Semester Conversion Process.
The Course Equivalencies Semester Crosswalk of detailed information of existing quarter courses to semesters was kept by the Office of the Vice President for Academic Affairs and Student Services. This Crosswalk, maintained from the very start of the conversion process, could be copied and used in many different ways; e.g., course equivalencies, responses and approvals by Curriculum Council and VP, log for information submitted by faculty on the Master Course Conversion List, etc. At a glance, the VP Office was able to tell the status of any course.
The Semester Course Repeat of a Quarter Course form was used for those students who had only completed one quarter course of a three course sequence on quarters. A three course sequence became two courses in semesters. Therefore, the content of the course was split between the two and a student taking only one course on quarters was missing 1/3 of the first course on semesters.
The LCCC Semester Conversion Timetable provides dates for important events, due dates, approvals, etc.
PowerPoint Presentation — OACC Semester Summit