The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, provides students access to information about themselves, permits students to challenge such information about themselves and limits the release of such information about students without the student’s explicit written consent.
LCCC is committed to this Act in its entirety. Procedural guidelines are available in appropriate College publications and questions regarding procedures may be directed to the Records office.
Access to Student Records
A student’s record, with certain exceptions including directory information (see below), will not be released without prior written consent of the student. A student has the right to review and question the content of her/his educational record within a reasonable time (45 days) after making a written request for such a review. If there are any questions as to the accuracy or appropriateness of the record that cnnot be resolved informally, an opportunity for a hearing on the matter will be provided.
Disclosure of Education Records
LCCC will disclose information from a student’s educational records only with the written consent of the student, except:
To school officials who have a legitimate educational interest in the records.
To certain officials of the U.S. Department of Education, the comptroller general and state and local educational authorities, in connection with certain state or federally supported education programs.
In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
If REQUIRED by a state law requiring disclosure that was adopted before November 19, 1974.
To organizations conducting certain studies for or on behalf of the College.
To accrediting organizations to carry out their functions.
To comply with a judicial order or a lawfully issued subpoena.
To appropriate parties in a health or safety emergency.
LCCC designates certain personally identifiable information that is contained within the student’s education record as directory information so that the College may, at its discretion, disclose this information without a student’s prior written consent. This information is student name, home address and telephone number, email address, major field of study, participation in officially recognized activities and current enrollment status (including dates of attendance, full- or part-time, withdrawal status). A student may restrict the publication and release of this directory information by filing a written request with the Records office.
In addition, the following information is always considered releasable: previous dates of attendance, degrees and awards received (to include honors), previous educational agencies or institutions attended. Any questions regarding FERPA or student records should be directed to the Records office.
Record Retention Policy
LCCC retains the official academic record (transcript) of enrollment and credit earned at LCCC for 100 years after the student’s last enrollment at LCCC. Three years following any term of enrollment, the student’s transcript is the final, indisputable record of academic achievement.
FERPA Student Release Form
Any student who wishes to authorize another person to access their student records must complete a FERPA General Release Form.
Find the FERPA General Release Form in the Forms Library (Scroll down to the Other Forms section).